Annuaire des formulaires multilingues UE 2016/1191

Sources

1. Partner Portal · priority 80

   Regions: brussels, flanders, wallonia, german-community

   Kind: varies-per-partner

   Primary actor: agent

   Agent does: Open the EU e-Justice catalog at e-justice.europa.eu/551, select the EU member state that issued the underlying public document, and read back the per-country procedure for requesting the multilingual standard form annex (which authority, what wait time, whether the form is issued together with the document or as a separate attachment, any fee).

   You do: Confirm to the agent which EU member state issued the document and which document type it is (birth certificate, marriage certificate, criminal-record extract, residence, etc.) so the agent can pick the right annex (I through XI).

   To resume: Agent quotes the per-country instructions; if the issuing authority accepts an online request, the agent provides that channel; otherwise the customer follows up directly with the foreign issuing authority. The Belgian-side acceptance check is handled by the sibling path belgian-acceptance-eu-1191-form.

   Try this

   Notes: Probed 2026-05-12 via WebFetch: HTTP 200, page title 'Public documents', success-signal strings 'Public documents', 'Multilingual standard forms', and '2016/1191' all matched in body. Country selector present (all 27 MS). Equivalent FR URL also probed (e-justice.europa.eu/551/FR/public_documents): HTTP 200, headings 'Documents publics' / 'Formulaires types multilingues' / 'le règlement 2016/1191' confirmed. Round-2 portal harvest did not catalog e-justice.europa.eu — added by walker.

2. Partner Portal · priority 78

   Regions: brussels, wallonia, german-community

   Kind: varies-per-partner

   Primary actor: agent

   Agent does: Open the French-language EU e-Justice catalog at e-justice.europa.eu/551/FR/public_documents, select the issuing member state, read back per-country procedure in French for requesting the multilingual standard form (annexes I–XI of Reg. 2016/1191).

   You do: Confirm the issuing member state and the document type so the agent can pick the right annex.

   To resume: Agent quotes the procedure; customer follows up with the foreign issuing authority directly if a manual request is required.

   Try this

   Notes: Probed 2026-05-12 via WebFetch: HTTP 200, headings 'Documents publics', 'Formulaires types multilingues', and reference to 'le règlement 2016/1191' confirmed in body. Sibling-language source of -en variant; agent selects per user.administration_language.

3. Fallback sources
4. Offline commune visitfallback only · priority 10

   Regions: brussels, flanders, wallonia, german-community

   Kind: email

   Primary actor: user

   Handoff: physical-presence

   Agent does: Provide a plain-language script: 'Contact the civil-registry office (or criminal-record office) of the country that issued the document. Ask them to issue the document with the multilingual standard form attached, citing Regulation (EU) 2016/1191. Be ready to give the document type (birth, marriage, criminal record, etc.) and the date of the act.' Identify the right annex (I–XI) for the document type.

   You do: Send the request (email or letter) to the issuing authority in the source EU member state; wait for the document to be re-issued or for the form attachment to be sent.

   To resume: Customer tells the agent when the document with the attached form has arrived; agent confirms the form covers the document type and moves on to belgian-acceptance-eu-1191-form for the Belgian-side check.

   The steps after authentication / handoff are described from documentation, not yet confirmed by a real Be Civic user. If reality differs, please tell us so we can fix the entry.

   Notes: Offline fallback for when the EU e-Justice portal is unreachable or the per-country instructions are stale. The handoff is to a foreign authority, not a Belgian commune — physical-presence handoff value applies under the spec since the customer takes over entirely with a foreign administrative office (postal/email channel). No Belgian commune analogue is appropriate here; the form is issued in the source MS, never in Belgium for documents inbound to Belgium.